Dog: [Name]
| Field | Value |
|---|
| Breed | |
| Mixed breed? | Yes / No — if yes, describe mix |
| Date of birth | |
| Age | |
| Weight | lbs |
| Sex | Male / Female |
| Spayed / Neutered | Yes / No |
| Primary color | |
| Markings / distinguishing features | |
Coat Profile
| Field | Value |
|---|
| Coat type | Smooth / Short / Medium / Long / Double / Curly / Wavy / Wire |
| Typical coat condition | Healthy / Dry / Oily / Prone to matting / Variable |
| Known skin sensitivities or allergies | |
| Shampoo reactions (if any) | |
| Preferred shampoo | |
| Preferred conditioner | |
| Special coat notes | |
Temperament and Handling
| Field | Value |
|---|
| Overall temperament | Calm / Anxious / Excitable / Reactive / Aggressive |
| Anxiety triggers | (e.g. loud dryers, nail trim, ear cleaning, strangers, being crated) |
| Known safe handling techniques | |
| Known escalation signs | (e.g. whale eye, stiffening, lip curl before snap) |
| Muzzle required? | Yes / No / Situational — specify: |
| Prefers groomer to | (e.g. work quickly, go slowly, avoid eye contact) |
Flags
[Agent prompt: Bold any safety-critical notes. If none, write “None.” Do not leave blank.]
None.
Examples of how to write flags:
- Has bitten twice. Muzzle required for all nail trims.
- Severe anxiety on HV dryer. Stand dryer only.
- Resource guards food smell — do not groom near feeding area.
Health Notes
| Field | Value |
|---|
| Known health conditions | |
| Current medications affecting grooming | |
| Post-surgical or mobility restrictions | |
| Senior considerations (age-related) | |
| Skin conditions | |
| Ear conditions | |
| Eye conditions | |
| Vet name | |
| Vet phone | |
| Emergency vet | |
Grooming Preferences and Standards
[Agent prompt: Fill this in from the client intake call and update after each appointment as preferences are confirmed.]
| Field | Value |
|---|
| Preferred groom style | (describe or note “owner’s choice each visit”) |
| Clipper blade / length notes | |
| Body length preference | |
| Leg trim preference | |
| Face trim preference | |
| Beard / mustache preference | |
| Ear cleaning | Yes / No / Not applicable |
| Nail service | Clip only / Grind only / Clip + grind |
| Paw pad trimming | Yes / No |
| Bandana / bow preference | Yes / No / Specific color: |
| What this owner ALWAYS asks for | |
| What this owner HATES | |
Kendra’s Notes
Reserved for Kendra’s personal observations. Highest-authority field in this record.
Append only — never overwrite. Format: [YYYY-MM-DD] Note text.
[No notes yet.]
Vaccination Record
| Vaccine | Date on File | Expiration / Due Date | Verified By | Notes |
|---|
| Rabies | | | | |
| Bordetella | | | | |
| DHPP | | | | |
| Other | | | | |
Service History
| Date | Service | Groomer | Duration | Notes | Approved By |
|---|
| | | | | |